Careers at Distinctions
Distinctions Consulting provides bespoke coaching and leadership development solutions to some of Ireland's largest, most complex organisations. We operate with a simple philosophy: co-create meaningful, sustainable change with clients that enhances leadership capabilities, team effectiveness, and positively impacts organisational culture.
With over fourteen years in practice and a team of over twenty subject matter experts, Distinctions is a trusted partner for organisations that value human-centred growth and purposeful leadership. We design interventions aligned with real business needs, ensuring meaningful outcomes.
Key Responsibilities
The Business Administrator at Distinctions will play a key role in supporting the smooth running of the daily business operations. This role combines core administrative support, client interaction, and financial administration, along with process improvement initiatives, such as streamlining workflows and system optimisation.
Administration & Client Support
• Manage day-to-day administrative tasks, including emails, correspondence and record keeping.
• Serve as a point of contact for clients, delivering professional and responsive support.
• Maintain and improve internal documentation, filing systems and tracking tools.
• Schedule and coordinate meetings, calls and internal communications.
Financial Administration
• Support financial operations including invoicing, billing and reconciliation.
• Monitor accounts receivable and payable.
• Prepare basic financial reports and ensure accuracy of financial records.
• Collaborate with external accountants or finance partners as required.
Process Improvement & Technical Efficiency
• Identify opportunities to streamline and automate workflows.
• Implement and maintain business systems, tools and templates.
• Assist in developing and documenting best-practice procedures.
Qualifications & Skills
• Strong financial acuity with experience in financial tasks or bookkeeping.
• Excellent attention to detail and organisational ability.
• High proficiency with technology and business software, including Microsoft Office (Excel, Word), CRM and accounting tools.
• Strong written and verbal communication skills.
• Experience with process improvement or automating workflows is a strong advantage.
Experience and Personal Attributes
• Previous experience in an administrative or operations role (ideally 2+ years).
• Demonstrable experience supporting financial administration within a small business context.
• Experience working independently and managing competing priorities.
• Proactive and solution-oriented with a strong sense of ownership.
• Comfortable working independently in a remote/hybrid environment.
• Client-service focused with a positive and adaptable attitude.
What We Offer
Location: South Dublin, Ireland.
Employment Type: Full-time, 30 hours per week
• Competitive salary of €35,000 per annum.
• Flexible work arrangements with remote working up to two days per week.
• Opportunity to contribute to business growth, active mentoring and development.